Outlook has long offered email message archiving - that is, the option to move messages out of your Outlook mailbox and into a separate PST file as a space-saving measure.

Note: You will have to close Outlook before copying the Archive file to you H: drive.Of 2 Stash messages in the Archive folder in Outlook 2019 This is to ensure if your device needs to be re-templated, that you wont lose that archive. Once the archive has been created, be sure to copy it over to your H drive for storage.

Give the filename a useful name for easy identification (ie.

Note: Do not use a UBC Network storage medium to store your Archive file (ie.

Select the location where you wish to store your archive file.

Provide a name and select the location where you would like to save the archive (pst) file.

Choose the date you wish to archive emails older than (most commonly a year from today’s date).Ħ.

This ensures the whole account is archived and not just the inbox. Ensure you are selecting the email address above the inbox and not the inbox itself.

Choose the email address you would like to make an archive for.

Click on Info à Tools à Clean up old items.

This process may take some time to complete but it is important not to start the archive until this process has completed and shows All folders are up to date.

Once you re-open Outlook, you will see folder update messages along the bottom of the window.

Click Next to complete the change and close Outlook for the changes to take place.

The important thing is that the check box is selected and the slider is all the way to the right. Please note that your screen may be slightly different. Also ensure the checkbox for Use Cached Exchange Mode is selected, if not already.

Click and drag the Download email for the past: slider, all the way to the right, to the download All emails option.

Select the email address you wish to archive and click Change.

Click Info à Account Settings à Account Settings.

Collecting all mail locally for Archival: Archiving on Mac computers is not recommended. These instructions are meant for Windows machines only. Emails that are stored in an archive file are not backed up on the FASmail server.

It moves your emails from the mailbox on the server, to a file that you store locally on your machine. It does not apply to the general public.Īrchiving saves space in your mailbox when it gets full. The content of this article is intended to be used by University of British Columbia Okanagan staff and faculty members.

Create archive folder in outlook 2016